ASI Constitution: Article III

Constitution > Article III : Functions of the Council and its Officers

ASI Constitution: Article III


  1. The powers and functions of the Council shall be as follows:


    1. To initiate and supervise activities of the Society for performing its functions specified in the Memorandum.

    2. To interpret the Memorandum and Rules and Regulations of the Society and if necessary to frame byelaws in order to administer and regulate the business of the Society and its chapters in the best interest of the Society and in pursuance of its objects. The byelaws amended or added shall have the same force as the Rules and
      Regulations of the Society.

    3. To collect and/or accept funds for the Society by way of subscriptions, donations, grants, gifts etc.

    4. To make the budget and incur expenditure for conducting the business of the Society.

    5. To acquire, sell, mortgage, change or otherwise dispose or deal with any property of the Society for promoting the aims and objectives of the Society.

    6. To admit members according to Article I of the Rules and Regulations.

    7. To prepare the annual statement of accounts and annual report on the activities of the Society.

    8. To appoint or remove the budgetted staff as and when necessary.

    9. To appoint sub-committees, panels, etc., from amongst the members of the Society for specific purposes.

    10. To hold Council meetings as and when necessary for carrying out the business of the Society.

    11. To arrange the annual scientific and other meetings as prescribed in Article V of the Rules and Regulations.

    12. To select chartered accountant(s) as Auditor(s) for auditing the accounts of the Society.

    13. To form a Standing Finance Committee of the Council for scrutinizing the accounts of the Society.

    14. To appoint an Editor and if necessary, an Editorial Board for each of the publications of the Society. The Editor(s) shall be responsible to the Council.

    15. To place at the disposal of the Editor(s) such funds as may be considered necessary for the printing and management of the publication(s) of the Society.

    16. To establish liaison with such other academic and other bodies as is considered in the interest of the Society and to decide upon the representation of the Society on such bodies.

    17. To institute medals, prizes, scholarships, etc.

  2. The responsibilities of the Officers of the Council shall be as follows:
    • The President shall preside over all the meetings of the Society
      and act as Chairman of Executive Council. Whenever it is necessary
      he may delegate his powers to the Vice-President. In the absence of
      both the President and the Vice-President the members may elect one
      of the Council members, who is present, as Chairman for that
      particular meeting.

    • The Vice-President shall assist the President in all
      matters. During the periods of absence of the President from the
      country or his unavailability for any other reason the Vice-President
      shall act as the President.

    • The Secretary shall
      • Be in charge of all correspondence and records of the
        Society,

      • Convene and, as far as possible, attend all meetings of the
        Society and the Council and keep their minutes,

      • Execute the programme of action decided upon by the Council,
        and

      • Exercise general supervision over the staff and affairs of the
        Society.
        During the periods of absence of the Secretary from the country or
        his unavailability for any other reason the Joint-Secretary shall act
        as the Secretary.

    • The Treasurer shall
      • Receive all the sums of money due to the Society and issue
        receipts thereof,

      • Keep all accounts of the Society and prepare annual statement of
        accounts for submitting to the Council and to the
        Auditors,

      • In consultation with the Secretary prepare the annual budget of
        the Society for presentation to the Council,

      • Prepare the list of defaulting members, and

      • Disburse sums due from the Society according to the rules given
        in article IV of the Rules and Regulations. During the periods of
        absence of the Treasurer from the country or his unavailability for
        any other reason the President shall authorise either the Secretary
        or the Joint-Secretary to act as Treasurer.

  3. The President, the Secretary and the Treasurer shall act as an
    Interim Committee of the Council for disposing of minor matters
    which, in their judgement, do not call for submission to the entire
    Council. The acts of the Interim Committee shall be reported during
    the next meeting of the Executive Council.

  4. The Council may assign any specific
    responsibility (such as printing or sale of its publications) to any
    of its members.

  5. The responsibility of bringing out a
    publication of the Society shall rest with the concerned Editor. The
    Editors of the various publications of the Society shall constitute a
    Joint Board of Editors for all the publications of the
    Society. The Council shall appoint one of the members of the Joint
    Board of Editors as the Chairman of the Joint Board of
    Directors.