Dear Colleague,
The Astronomical Society of India (ASI) invites proposals for hosting the annual meeting of the ASI for the year 2027.
As you're aware, this year - the meeting is scheduled between 15-19 May 2026 at IIT Guwahati. Through the past years, the format of the meeting has stabilised to a day devoted to topical workshops just prior to the four day main meeting. The main meeting is split between plenary and parallel sessions, and also includes poster sessions. Schedules of recent meetings, available at the ASI website, can be used as a basic template for the structure of the meeting and the number of parallel sessions and workshops. The meetings have grown in recent years and the past few years have seen participation by about 400 - 500 delegates.
As in the past, ASI invites letters of intent to host the ASI Annual meeting of 2027 in the following format from the proposers.
1) Name of the proposed host Institution(s)/University/Department
2) Details of the Primary coordinator and point of contact including email, and mobile number.
3) Venue, infrastructure facilities including audio-video facilities - the capacity of the main auditorium, capacity and number of halls to be used for the parallel sessions and workshops, Dining area. Please include relevant photographs.
4) Space available for poster session at the venue and the number of posters that can be accommodated comfortably.
5) Support and facilities that the host institution will be able to provide. As in the case of past few ASI meetings, the host institution(s) is/are expected to acquire funds for covering the majority of the expenditure of the meeting. The form of Institutional support for the meeting maybe clearly mentioned in the proposal. You can contact me for any queries regarding this.
6) How many participants will your site/guest house be able to accommodate? Of these, how many guest houses / rooms will be available for free (these will be used to host the participants who are offered accommodation support by ASI).
7) Are there good hotels in the vicinity that can cater to student / postdoc / faculty requirements? Please give an estimate of the cost of hotel rooms.
8) Adequate WiFi connectivity and if there will be costs involved.
9) Your prior conference hosting experience.
10) Are there specific dates you would like to propose?
11) Childcare facilities available in the campus or in vicinity that can be made available for the meeting.
Proposals should be sent to secretary@astron-soc.in duly forwarded by the head of the Institution. If the proposal is from a University it should be signed and approved by the Vice-Chancellor of the University. The deadline for submission of proposals is 02 March 2026. The submitted proposal will be evaluated by the ASI Executive Council Committee before being presented at the ASI General Body Meeting this year.
If you have any questions or need more information, please do not hesitate to contact me.
Best regards,
Sarita Vig